Phone Tips and Tricks: Using Headsets with Your NEC Phone

SoundTel presents a series of “Tips and Tricks” that will help you better utilize your phone system. For more Tips and Tricks click here to go to our website support page.

Are you a headset user? I hope so. Studies show headsets reduce neck and back pain while improving productivity. I personally wouldn’t know what to do without my headset.

The following instructions are for setting up a button to control your corded headset on your NEC phone.

Wireless headsets generally use a lifter for you to control the call from the headset top. This allows you to be away from your desk and still answer your call.

Program a Headset Button for Corded Headsets   

NEC Univerge 8100, 9100, and NEC IPK II phones

While your phone is idle:

Dial 751

Press the button to be programmed

Enter 05 (zero then five)

Press Speaker

NEC IPK I and older systems

Needs to be programmed by a technician.

Most headsets will work on your phone. We sell and highly recommend Plantronics headsets for their unsurpassed reliability, comfort and sound quality.

So don’t delay, pull that old headset out of your drawer today or call us and order a new one. Your neck will thank you tomorrow!

Have a question or want to suggest a topic? Email us at phonetips@soundtel.com
For other inquiries contact us at 425-481-5493 or service@soundtel.com

Thank you for being our valued customer. SoundTel is Your Total Communications Solution provider.

Request a free 20 minute check in to learn about the latest in telecommunications and our special upgrade offer just for customers like you!

La Nina Winter on the Way

“El Niño/La Niña-Southern Oscillation, or ENSO, is a quasi-periodic climate pattern that occurs across the tropical Pacific Ocean on average every five years, but over a period which varies from three to seven years.”-Wikipedia

By all accounts it could be a tough winter. Winters like this bring with them the usual failures in infrastructure, power spikes, surges, and outages, dead phone lines, etc. Now is the time to start thinking about what you are going do if (insert disruption here)?

Things to check:

Backup batteries, usually inside a telephone system or attached UPS usually are only good for 3-5 years. After that expect short run times, no run time, or even gas leaks from sealed lead acid batteries.

Things to do:

Get remote call forwarding on your business telephone lines. This will provide business continuity in the event your facility is without power or telephone lines for an extended period of time. Keep a copy of the instructions off-site or on your person in the event your facility is inaccessible.

Get a generator so you can keep your business running at normal or reduce capacity if your facility is without power for an extended period of time. This will allow you to keep operating your telephone system, computers, servers, etc. even after all your backup batteries are used up. Don’t forget the extension cords you’ll need to hook everything up and reach a portable generator outside. Never run a portable generator inside!

Have some flashlights or battery powered portable lights on hand. Even if you have windows that let daylight in you will still need them for restrooms.

A little attention to these items now will go a long way to reducing the negative impact of a service outage.

For additional assistance, contact us at 425.481.5493 or service@soundtel.com.

Featured Product – The Polycom Trio

The Polycom Trio is the newest addition to products available through SoundTel. This Polycom conference phone has been reimagined to better fit today’s way of communication. This conference phone still has Polycom’s legendary voice quality, business class video, HD content sharing, and is Skype for Business/Office 365 certified.PC

With this new device, you will be able to collaborate easier with clients and teams in different locations. You’ll be able to easily pair your mobile device or laptop to the Trio, which can be extremely helpful if your meeting started over text or IM. With this feature, you can share ideas or concepts visually by adding video. The Polycom Trio is the only device that offers this solution.

Please contact SoundTel today to learn more about the newest Polycom conference phones.

Give us a call at 425.481.5493 or email us at scheduling@soundtel.com.

Are your Communication Systems Ready for the Holidays?

Here is a quick checklist of communication systems items to think about before the holidays:

  • Are any changes needed to your company voice mail greeting and schedule?
  • Does your personal voice mail greeting need to be changed?happy holidays
  • Are any changes needed to your emergency and/or afterhours system?
  • Do you have a current back up?

Give us a call at 425.481.5493 if you need help. Oh and ………

Here is a Winter Checklist for Your Telephone System

Don’t let the first snow day catch you unprepared. Take a few minutes now to make sure your telephone and voice mail system are ready for this winter season.

Here is a quick checklist:picture1

  1. Are your voice mail greetings up to date? If you use an alternate greeting for snow days or holidays are they recorded?
  2. Who has administrative rights for your system? We always suggest more than one person has rights. Generally only administrators can change company voice mail greetings.
  3. What is your snow day procedure? A little planning now can eliminate confusion later.
  4. If you are using back up batteries now is a good time to test them. Most back up batteries need to be replaced after about two years.

I hope you found this checklist helpful. For additional assistance, contact us at 425.481.5493 or service@soundtel.com.

Phone Tips and Tricks for NEC 8100 System Managers

SoundTel presents a series of “Tips and Tricks” to help you better utilize your phone system. For more Tips and Tricks go to our website support page.

When receiving calls from another extension you have two options. The two options are:

  1. Hands free Answerback – after a short beep you can immediately speak to the extension you called. They do not need to touch their phonefinger phone but can answer your call hands free.
  2. Force Ringing for Intercom Calls – the phone rings when receiving an internal call. The receiver will have to answer your call by lifting the handset, hitting the speaker button or picking up your call with their headset.

Why would you want to switch between the modes? It’s convenient to have the Hands free Answerback mode since it saves time on waiting for the receiver to pick up the call. Plus the receiver can respond without touching their phone. On the other hand, having the phone ring is more private and for some less disruptive. The default setting selected by your system administrator will be programmed for you, but you can switch between these two options by following the instructions below (IPK I, IPK II and SV8100):

  1. Initiate an intercom call
  2.    Press 1 to toggle between voice announce or ringing the extension

For users of IPK II and SV8100, you are able to change how your phone responds to an Intercom Call by following these steps:

  1. Hands free Answerback
  2. Press the Speaker Key
  3. Dial 721
  4. Press the Speaker Key
  5. Forced Ringing for Intercom Calls
  6. Press the Speaker Key
  7. Dial 723
  8. Press the Speaker Key

nec-conference-611Have a question or want to suggest a topic?

Email us at phonetips@soundtel.com
For other inquiries contact us at 425-481-5493 or service@soundtel.com

For 30 years, we have assisted companies like yours in their every communications need. We are a local, family-owned business invested in our community. Contact SoundTel or call 425.481.5493 or 800.797.3663 to learn more.

SV9000 Series Available from SoundTel

 

NEC has created the next evolution of their award-winning communications technologies with its UNIVERGE SV9000 Series Communications Platforms. The SV9000 Series smart enterprise and SMB solutions leverage technologies which optimize business practices, drive workforce engagement, and create a compeNEC-Communication-Platforms-UNIVERGE-SV9100titive advantage – resulting in your business being more efficient, flexible, and productive. These powerful communications solutions are designed to fit your business’s unique needs and provide you with high-efficiency, easy-to-deploy technology that you require.

The SV9000 Series enhances the overall user experience. From IT staff and office workers to the receptionist and all other employees, the SV9000 Series provides communication tools that can be tailored to individual roles to streamline information delivery and increase productivity.

The SV9000 offers:

  • Native UC on all platforms
  • New licensing software delivery models
  • Easy administration and deployment tools
  • Enhanced vertical workflow solutions

SoundTel 30 years

With SoundTel, you can be assured of best-in-class service, support and prices.

SoundTel can help you upgrade or replace for your current NEC system or replace an out-of-date system from another manufacturer. For 30 years, we have assisted companies like yours in their every communications need. We are a local, family-owned business invested in our community. Contact SoundTel or call 425.481.5493 or 800.797.3663 to learn more.